Complete Bookkeeping Support for an Events Organization

Project Overview

We provided full-charge bookkeeping support for a high-volume events and creative production company. The client managed numerous short-term projects, vendor contracts, cash expenses, and payment processors simultaneously. They needed a clean workflow to track project expenses, reconcile Stripe and PayPal payment gates, organize receipts using Notion, and ensure their general ledger remained fully reconciled and tax-ready.

Our Key Responsibilities

• Managed daily bookkeeping and ledger entries for all event operational expenses.
• Performed daily bank reconciliations and payment gateway matches (Stripe, PayPal).
• Organized receipt capture and expense documentation workflows using Notion and Google Drive.
• Maintained the general ledger, ensuring proper categorization of venue, catering, and artist fees.
• Prepared comprehensive monthly financial reports, including budget vs. actual event cost sheets.
• Collaborated remotely with the event team to verify receipt details and contractor 1099 details.

The Results Achieved

• Reconciled over 1,200 transactions monthly, maintaining a 100% match rate across all payment gateways.
• Reorganized their chart of accounts to track profitability by individual event/project.
• Reduced tax-preparation prep time by 80% through organized, CPA-ready ledger handoffs.
• Improved financial transparency, allowing organizers to track event margins in real-time.