Complete Bookkeeping Support for an Events Organization

Project Overview

We provided full-charge bookkeeping support for a high-volume events and creative production company. The client managed numerous short-term projects, vendor contracts, cash expenses, and payment processors simultaneously. They needed a clean workflow to track project expenses, reconcile Stripe and PayPal payment gateways, organize receipts using Notion, and keep the general ledger reconciled and ready for their tax professional.

Our Key Responsibilities

• Managed daily bookkeeping and ledger entries for all event operational expenses.
• Performed daily bank reconciliations and payment gateway matches (Stripe, PayPal).
• Organized receipt capture and expense documentation workflows using Notion and Google Drive.
• Maintained the general ledger, ensuring proper categorization of venue, catering, and artist fees.
• Prepared comprehensive monthly financial reports, including budget vs. actual event cost sheets.
• Collaborated remotely with the event team to verify receipt details and contractor 1099 details.

The Results Achieved

• Reconciled more than 1,200 transactions in a typical month and documented payment-gateway differences for review.
• Reorganized their chart of accounts to track profitability by individual event/project.
• The client reported an 80% reduction in year-end bookkeeping preparation time after organized accountant handoffs.
• Improved financial transparency, allowing organizers to track event margins in real-time.

This is a self-published, anonymized work example. Results are based on the records and scope available for one engagement and have not been independently audited. Outcomes vary with transaction volume, source-data quality, systems, client responsiveness, and scope.