Transaction activity
Average monthly transactions, sales channels, payment processors, and unusual or high-volume periods.
Scope Assessment
How We Assess Your Bookkeeping Scope
Bookkeeping work is reviewed against the actual records and operating systems before services and delivery timing are confirmed.
Accounts and entities
Number of bank accounts, credit cards, loans, currencies, locations, and legal entities in the records.
Current book condition
Latest reconciled period, uncategorized items, opening-balance issues, missing statements, and cleanup history.
Connected systems
Accounting, payroll, payables, ecommerce, inventory, expense, and reporting software used together.
Operational complexity
Payroll headcount and frequency, inventory channels, fixed assets, AR/AP volume, and intercompany activity.
Required deliverables
Monthly close cadence, reports, supporting schedules, accountant workpapers, and the requested handoff date.
What Happens After You Submit
- Your initial details are reviewed for missing scope information.
- If needed, Hashbooks requests a limited records overview or schedules a consultation. Never send banking passwords or authentication codes.
- The proposed deliverables, responsibilities, information dependencies, and realistic delivery calendar are documented.
- Work begins only after both sides agree to the engagement terms and approved access method.
Illustrative Scopes
What Makes an Engagement Simpler or More Involved
These examples explain scope, not prices or promises. A proposal is based on the actual records and requested deliverables.
Current monthly books
Starting facts: Illustration: one entity, two bank accounts, one card, no inventory, and records reconciled through the prior month.
Likely deliverables: Transaction review, three statement reconciliations, month-end questions, profit and loss statement, balance sheet, and an unresolved-items list.
What changes the scope: Additional accounts, payroll, multiple currencies, missing source records, custom reporting, or late client responses change the scope.
Historical cleanup
Starting facts: Illustration: six incomplete months, three financial accounts, duplicate imports, and no reliable closing reconciliation.
Likely deliverables: Preserve starting reports, identify the last reliable balance, correct supported entries, reconcile each agreed month, and document limitations.
What changes the scope: Closed periods, missing statements, inventory, loans, payment processors, and decisions requiring an accountant increase the work.
Ecommerce close
Starting facts: Illustration: one Shopify store, one payment processor, one bank account, inventory records, refunds, and merchant fees.
Likely deliverables: Reconcile gross sales to orders and refunds, bridge processor payouts, review inventory and cost-of-goods records, and prepare monthly reports.
What changes the scope: More channels, currencies, warehouses, high refund volume, incomplete inventory movement, or unresolved opening balances change the scope.
How fees are handled
Hashbooks does not publish a universal starting price because account volume, book condition, software, and deliverables vary. The proposal separates recurring bookkeeping, historical cleanup, software subscriptions, and additional reporting where they apply. Submitting an inquiry does not create a charge; any paid assessment or bookkeeping work is disclosed for agreement before it begins.