Multi-Entity Bookkeeping & Financial Maintenance

Project Overview

We provided complete, ongoing bookkeeping maintenance for a multi-entity media corporation experiencing high daily transaction volumes across several bank accounts and merchant processors. The client needed a dedicated team to maintain day-to-day transaction recording, perform complex multi-entity bank and credit card reconciliations, categorize expenses across departments, and ensure clean financials for executive decision-making.

Our Key Responsibilities

• Managed daily transaction recording and categorization across multiple business entities.
• Performed complex bank reconciliations and credit card (CC) reconciliations across 10+ active accounts.
• Accurately categorized operating expenses, separating marketing, production, and administrative costs.
• Managed weekly payroll reconciliations and inter-company transactions.
• Maintained the general ledger, ensuring GAAP-compliant classification of assets and liabilities.
• Assisted with month-end closing procedures and prepared board-ready financial reports.
• Investigated and resolved bookkeeping discrepancies, ensuring zero-error balances.

The Results Achieved

• Consistently achieved clean, fully reconciled accounts, completed within 5 business days after month-end.
• Reduced monthly bookkeeping errors and classification discrepancies to zero.
• Delivered reliable, GAAP-compliant financial reporting packages for quarterly board reviews.
• Saved the executive team over 20 hours a month on back-office accounting administration.