Job-cost bookkeeping
Code supported materials, labor, subcontractor, and equipment activity to the agreed job structure. Unassigned costs go on an exception list instead of being spread across jobs without approval.
Industry bookkeeping
Construction Bookkeeping Services
Know which job a cost belongs to, which invoices remain unpaid, and what sits behind each project balance. Hashbooks supports contractors and trades with bookkeeping built around jobs, cost codes, and the records your accountant needs.
Where the bookkeeping gets complicated
A supplier bill can be categorized correctly as materials and still be missing from the right job. Deposits, retainage, change orders, and shared equipment costs create similar gaps. We establish the project structure before processing the transactions, then document items that need a management decision.
Billing and retainage records
Maintain receivables and retainage schedules tied to invoices, receipts, and contract support. Flag differences between the project schedule and the ledger before close.
Month-end project handoff
Deliver reconciliations, job-cost reporting, open bills, receivables, and WIP-supporting schedules where agreed. Revenue recognition and WIP estimates require the client’s accountant-approved policy.
Records to prepare
- Contracts, approved change orders, and the job or cost-code list
- Supplier and subcontractor bills with the related project
- Progress invoices, customer receipts, and retainage details
- Payroll registers and approved time allocation
- Bank, credit card, equipment-loan, and asset documents
Start with the period, accounts, and last reliable reconciliation. Share access through an agreed secure channel after scope is confirmed.
Software and service scope
We review the current software, imports, reporting needs, and record condition before proposing the work. Pricing and timing follow that assessment.
QuickBooks Online bookkeeping →BILL bookkeeping support →Cleanup and catch-up support →Bank reconciliation support →
Clients work directly with the owner. See bookkeeping experience and credentials and our access and data-handling practices.
Construction bookkeeping guides
Use these guides to prepare records, check a workflow, or understand the questions behind a monthly close.
Chart of Accounts for Construction and Trades: A Practical Structure
Design a useful chart of accounts for construction revenue, direct costs, payroll, assets, liabilities, reporting dimensions, and monthly review.
Read the guide →Construction and Trades Accountant-Ready Bookkeeping Handoff
Prepare an accountant-ready construction handoff with reconciled books, supporting schedules, source records, scope notes, and open questions.
Read the guide →Construction and Trades Bookkeeping Cleanup and Catch-Up Plan
Clean up overdue construction books with a phased plan for access, opening balances, reconciliations, source records, schedules, and review.
Read the guide →Construction and Trades Bookkeeping: A Practical Operating System
Build a dependable construction bookkeeping system for source records, reconciliations, payroll, reporting, close controls, and accountant handoff.
Read the guide →Construction and Trades Cash Flow, Receivables, and Payables
Connect construction cash flow with receivables, payables, deposits, debt, payroll, and operating commitments using reconciled records.
Read the guide →Construction and Trades Inventory, Assets, and Financing Records
Organize construction inventory, equipment, purchases, repairs, financing, depreciation support, and disposal records for monthly review.
Read the guide →Construction and Trades Management Reporting: What to Review
Build a useful construction monthly reporting package from reconciled statements, operating schedules, trend views, and documented exceptions.
Read the guide →Construction and Trades Month-End Close Checklist
Use this construction month-end close checklist to collect records, reconcile accounts, review payroll and operations, and prepare useful reports.
Read the guide →Construction and Trades Payroll Ledger Reconciliation Guide
Reconcile construction payroll registers, bank withdrawals, liabilities, reimbursements, benefits, and operating dimensions without duplicating payroll.
Read the guide →Job-Cost and Progress-Billing Reconciliation for Construction and Trades
Reconcile construction source activity to deposits and the ledger with a clear workflow for clearing accounts, exceptions, timing, and review.
Read the guide →Questions about construction bookkeeping
Can you help with QuickBooks job costing?
Yes. We review the project structure, coding, source records, and reports needed. Available project features depend on the client’s QuickBooks plan and region.
Do you prepare construction tax returns or certify WIP?
Hashbooks prepares bookkeeping records and supporting schedules. Tax filings, assurance, revenue-recognition policy, and professional certification of WIP remain with your qualified accountant.
Build a clearer bookkeeping routine
Tell us which periods, accounts, systems, and reports need attention.
Request a Bookkeeping Assessment