Client billing and receivables
Maintain invoices and receipts, review aging balances, and document unmatched payments. Collection decisions and client communications remain with the owner unless explicitly included in scope.
Industry bookkeeping
Bookkeeping for Professional Services
See what has been billed, what has been collected, and which costs belong to each client or project. Hashbooks supports agencies, consultants, design practices, and other service businesses with consistent operating books.
Where the bookkeeping gets complicated
Client receipts do not always describe the work earned in that period. Retainers, staged invoices, unpaid bills, contractor costs, and recurring subscriptions can obscure project results. We document how the records should connect before building reports around them.
Project and recurring costs
Code supported contractor and direct costs to the agreed project structure. Review recurring subscriptions, reimbursements, and owner transactions without inventing allocations.
Management reporting
Prepare reconciled statements and agreed project or department reports. Explain record limitations when missing time, incomplete costs, or inconsistent coding prevents a meaningful margin comparison.
Records to prepare
- Client agreements, invoices, credit notes, and receipts
- Retainer activity and the accountant-approved recognition policy
- Supplier and contractor bills with project or client references
- Payroll summaries and approved department or project allocation
- Bank, credit card, payment processor, and financing statements
Start with the period, accounts, and last reliable reconciliation. Share access through an agreed secure channel after scope is confirmed.
Software and service scope
We review the current software, imports, reporting needs, and record condition before proposing the work. Pricing and timing follow that assessment.
QuickBooks Online bookkeeping →FreshBooks bookkeeping →BILL payables support →Cleanup and catch-up support →Bank reconciliation support →
Clients work directly with the owner. See bookkeeping experience and credentials and our access and data-handling practices.
Professional Services bookkeeping guides
Use these guides to prepare records, check a workflow, or understand the questions behind a monthly close.
Chart of Accounts for Professional Services: A Practical Structure
Design a useful chart of accounts for professional services revenue, direct costs, payroll, assets, liabilities, reporting dimensions, and monthly review.
Read the guide →Invoice, Retainer, Time, and Payment Reconciliation for Professional Services
Reconcile professional services source activity to deposits and the ledger with a clear workflow for clearing accounts, exceptions, timing, and review.
Read the guide →Professional Services Accountant-Ready Bookkeeping Handoff
Prepare an accountant-ready professional services handoff with reconciled books, supporting schedules, source records, scope notes, and open questions.
Read the guide →Professional Services Bookkeeping Cleanup and Catch-Up Plan
Clean up overdue professional services books with a phased plan for access, opening balances, reconciliations, source records, schedules, and review.
Read the guide →Professional Services Bookkeeping: A Practical Operating System
Build a dependable professional services bookkeeping system for source records, reconciliations, payroll, reporting, close controls, and accountant handoff.
Read the guide →Professional Services Cash Flow, Receivables, and Payables
Connect professional services cash flow with receivables, payables, deposits, debt, payroll, and operating commitments using reconciled records.
Read the guide →Professional Services Inventory, Assets, and Financing Records
Organize professional services inventory, equipment, purchases, repairs, financing, depreciation support, and disposal records for monthly review.
Read the guide →Professional Services Management Reporting: What to Review
Build a useful professional services monthly reporting package from reconciled statements, operating schedules, trend views, and documented exceptions.
Read the guide →Professional Services Month-End Close Checklist
Use this professional services month-end close checklist to collect records, reconcile accounts, review payroll and operations, and prepare useful reports.
Read the guide →Professional Services Payroll Ledger Reconciliation Guide
Reconcile professional services payroll registers, bank withdrawals, liabilities, reimbursements, benefits, and operating dimensions without duplicating payroll.
Read the guide →Questions about professional services bookkeeping
Can you help with project profitability?
Yes, where the client’s software and source records support consistent project allocation. We agree which revenue, cost, and allocation records will feed the report and identify gaps before relying on the result.
Does this include investment or regulated financial advice?
No. The service covers operating bookkeeping and reporting. Investment, legal, tax, assurance, and other regulated decisions remain with qualified professionals.
Build a clearer bookkeeping routine
Tell us which periods, accounts, systems, and reports need attention.
Request a Bookkeeping Assessment