Gross sales to net payout
Map sales, refunds, fees, and other settlement movements to the agreed accounts. Match the payout to the bank deposit and explain funds still held by the processor.
Industry bookkeeping
Ecommerce Bookkeeping Services
Turn orders, fees, refunds, and net payouts into books you can explain. Hashbooks connects your store and processor records to QuickBooks Online or Xero, with clear clearing-account and inventory checks.
Where the bookkeeping gets complicated
A payout is not the same as sales. It can combine transactions from different days, subtract fees and refunds, and leave a reserve with the processor. Recording only the bank deposit hides that detail and can overstate or understate revenue when an integration also imports sales.
Inventory and COGS support
Tie inventory reports, purchases, and cost-of-goods entries to the ledger under the approved accounting policy. Investigate unsupported adjustments and period-cutoff differences.
Channel-level review
Separate channel activity when the source data supports it. Keep integration mapping and duplicate-import checks with the month-end reconciliation so a sync is not mistaken for a completed close.
Records to prepare
- Sales and order summaries for each channel and currency
- Shopify, Amazon, Stripe, or PayPal payout and transaction reports
- Refund, dispute, fee, reserve, and adjustment details
- Inventory receipts, counts, purchases, and valuation reports
- Bank and credit card statements for the reporting period
Start with the period, accounts, and last reliable reconciliation. Share access through an agreed secure channel after scope is confirmed.
Software and service scope
We review the current software, imports, reporting needs, and record condition before proposing the work. Pricing and timing follow that assessment.
QuickBooks Online bookkeeping →Xero bookkeeping →Finale Inventory support →Cleanup and catch-up support →Bank reconciliation support →
Clients work directly with the owner. See bookkeeping experience and credentials and our access and data-handling practices.
Ecommerce bookkeeping guides
Use these guides to prepare records, check a workflow, or understand the questions behind a monthly close.
Chart of Accounts for Ecommerce and Retail: A Practical Structure
Design a useful chart of accounts for ecommerce revenue, direct costs, payroll, assets, liabilities, reporting dimensions, and monthly review.
Read the guide →Ecommerce and Retail Accountant-Ready Bookkeeping Handoff
Prepare an accountant-ready ecommerce handoff with reconciled books, supporting schedules, source records, scope notes, and open questions.
Read the guide →Ecommerce and Retail Bookkeeping Cleanup and Catch-Up Plan
Clean up overdue ecommerce books with a phased plan for access, opening balances, reconciliations, source records, schedules, and review.
Read the guide →Ecommerce and Retail Bookkeeping: A Practical Operating System
Build a dependable ecommerce bookkeeping system for source records, reconciliations, payroll, reporting, close controls, and accountant handoff.
Read the guide →Ecommerce and Retail Cash Flow, Receivables, and Payables
Connect ecommerce cash flow with receivables, payables, deposits, debt, payroll, and operating commitments using reconciled records.
Read the guide →Ecommerce and Retail Inventory, Assets, and Financing Records
Organize ecommerce inventory, equipment, purchases, repairs, financing, depreciation support, and disposal records for monthly review.
Read the guide →Ecommerce and Retail Management Reporting: What to Review
Build a useful ecommerce monthly reporting package from reconciled statements, operating schedules, trend views, and documented exceptions.
Read the guide →Ecommerce and Retail Month-End Close Checklist
Use this ecommerce month-end close checklist to collect records, reconcile accounts, review payroll and operations, and prepare useful reports.
Read the guide →Ecommerce and Retail Payroll Ledger Reconciliation Guide
Reconcile ecommerce payroll registers, bank withdrawals, liabilities, reimbursements, benefits, and operating dimensions without duplicating payroll.
Read the guide →Sales-Channel and Payout Reconciliation for Ecommerce and Retail
Reconcile ecommerce source activity to deposits and the ledger with a clear workflow for clearing accounts, exceptions, timing, and review.
Read the guide →Questions about ecommerce bookkeeping
Can you reconcile Shopify, Amazon, Stripe, and PayPal?
Hashbooks supports bookkeeping from those source reports. The scope depends on the channels, currencies, integrations, available exports, and record condition.
Do you file sales tax returns?
No. We can organize transaction records and reconcile recorded liabilities within the agreed scope. Nexus decisions, registration, and tax-return filing belong with your tax professional.
Build a clearer bookkeeping routine
Tell us which periods, accounts, systems, and reports need attention.
Request a Bookkeeping Assessment